RoutXpress™ facilitates the implementation of Managed Print Services in medium and large organizations.
It helps to reduce printing costs by tracking print activity and motivating the users to change their behavior.
Print Assessment
The first step in any system study is to assess the current print environment:
- Which printers are used most heavily by a department
- Which users have the greatest print activity
- Which users or departments rely most heavily on any one given printer
- Is there a mismatch between the printers being used and the type and nature of the print jobs
RoutXpress is the ideal product to answer these questions because it is user-centric and closely integrated with Windows and Active Directory.
Print assessment is an important step in identifying and qualifying the Total Cost of Operation for any organization.
Most important, print assessment creates the motivation to change.
Cost Control
To control printing costs one needs to know how much a print job will cost before it is printed.
RoutXpress allows you to control it by:
- Specifying printing cost parameters
- Setting user/group printing cost quotas per day or per month
- Routing to more cost effective printers
Intelligent Routing
Intelligent Routing is the best way to achieve cost savings with a minimum of interruption to the users. It can be based on:
- Number of pages
- Cost of job
- Expected delay before the job is printed
Information Assurance
Print Audit and Control is a major issue for all organizations.
HIPAA, Sarbanes Oxley, and various Federal, State and local government statutes mandate maintaining audit trail for compliance purposes.
Having an audit trail of print is becoming more and more critical to healthcare institutions,
government organizations and large business organizations.
A print management tracking and accounting tool can address information security/assurance issues by:
- Providing a complete audit trail of all print jobs
- Providing forensic tools to query the information in the audit trail
- Providing documentation to support compliance reporting (HIPAA, Sarbanes Oxley)
- Providing job cost accounting and bill-back
Managed Print Services
Our goal is to reduce the cost of printing for our customers.
By far the greatest cost savings come from modifying users’ behavior.
“Printers don’t print jobs; people do” goes to the heart of the problem.
Many MPS Consultants will find RoutXpress a very useful tool when planning and implementing Managed Print Services. We can assist you by:
- Providing analytics to asses customer print activity
- Helping you design the most cost effective solution for the customer
- Helping you implement print routing and cost control using RoutXpress
- Offering advanced solutions for MPS Stage 4 issues with RoutXpress
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